Objective: Assist in prioritising improvement ideas
Format: PDF document
What it does: This tool assists provides a visual depiction of improvement opportunities based on estimated impact and effort to assist in choosing the best items to wok on.
How to use:
- Download the tool and save it to your PC
- Estimate the Impact/Benefit (can use workload analysis tool)
- Guestimate the effort involved in making the change (don’t get hung up on getting this perfect it is just for prioritisation)
- Update the graph by plotting each opportunity on the matrix – to ensure it fits I simply create a 2 digit code for each opportunity
- Prioritise based on best “bang for buck” (high impact / low effort)
Best Practices
- This is a prioritization tool – your estimates should be best guess
- Do NOT spend significant time understanding the Impact vs Benefit this can lead to spending too much time analyzing and not enough time improving
- Use this exercise as an opportunity to speak with staff and build this matrix together it will:
- Show them that their input is valuable
- Help get people on board with the changes as they understand why each item will be worked on
- Keep people focused when they have competing priorities